PhilanTech, Inc. Privacy Disclosures

Information Collection & Use


In order to use this Web site, you must first complete the registration form and create a user name and password.  During registration you are required to give contact information (such as name and email address). We use this information to contact you about the services on our site in which you have expressed interest.

We will occasionally contact you to inform you of updates or other information relevant to your experience on the site.

PhilanTech, Inc. is the sole owner of information collected on the PhilanTech site. PhilanTech’s institutional clients are the owners of the data collected through the PhilanTrack application. PhilanTech and its institutional clients are the owners of contact information. PhilanTech will use this information only as described below. PhilanTech collects personally identifiable information from our users at several different points on our Web site.

Uses of Information

PhilanTech’s institutional customers use information collected on this site to evaluate grant applications, proposals, and reports. Personally identifiable information will be used by PhilanTech’s institutional customers for that purpose, and may be used by PhilanTech’s institutional to contact you to request additional information, notify you of a decision, or for other purposes relevant to the grant application, proposal, or reporting process. PhilanTech may use aggregate (i.e., non-personally identifying information) to analyze trends of usage of the website and to analyze overall data collected and report relevant aggregate findings to stakeholders.

PhilanTech’s institutional customers may use aggregate data and personally identifiable information in different ways. Contact the individual institutions for information on their privacy policies and uses of information.


We may provide you with the opportunity to use a “Tell-A-Friend” service to inform others of our service and your experience. If you choose to use our referral service to tell a friend about our site, we will ask you for your friend’s name and email address.  We will automatically send your friend a one-time email inviting him or her to visit the site.  PhilanTech stores this information for the sole purpose of sending this one-time email and tracking the success of our referral program.

Your friend may contact us at to request that we remove this information from our database.

Communications from the Site

Service-related Announcements

We will send you strictly service-related announcements on rare occasions when it is necessary to do so.  For instance, if our service is temporarily suspended for maintenance, we might send you an email.

Generally, you may not opt-out of these communications, which are not promotional in nature.  If you do not wish to receive them, you have the option to deactivate your account.

Special Offers and Updates

We may occasionally send you information on products, services, special deals, promotions. Out of respect for your privacy, we present the option not to receive these types of communications.  Please see the “Choice and Opt-out.”


If you wish to subscribe to our newsletter(s), we will use your name and email address to send the newsletter to you.  Out of respect for your privacy, we provide you a way to unsubscribe.  Please see the “Choice and Opt-out” section.

Customer Service

Based upon the personally identifiable information you provide us, will communicate with you in response to your inquiries, to provide the services you request, and to manage your account. We will communicate with you by email or telephone, in accordance with the nature of the customer service issue.

Information Sharing and Disclosure

Aggregate Information (non-personally identifiable)

We share aggregated demographic information about our user base with our partners and advertisers.  This information does not identify individual users. Our partners include our institutional customers, and we may provide aggregated information about usage trends on the site and other non-personally identifiable information.

We do not link aggregate user data with personally identifiable information.

Personally identifiable information

We do not share personally identifiable information with Third Parties. Personally identifiable information is used solely for the purpose for which it is supplied (e.g. for a grant report or a grant application). It is used by our institutional customers to make decisions about grant applications and to evaluate grant reports. Any additional use of personally identifiable information by our institutional customers is at their discretion. Please contact the institutions directly for more information on their uses of personally identifiable information beyond grant application and grant report evaluation.

Legal Disclaimer

We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process served on our Web site


We provide you the opportunity to “opt-out” of having your personally identifiable information used for certain purposes, when we ask for this information.

If you no longer wish to receive our newsletter, product and service updates, and promotional communications, you may opt-out of receiving them by following the instructions included in each newsletter or communication or by emailing us at

You will be notified when your personal information is requested by any third party that is not our agent/service provider, so you can make an informed choice as to whether or not to share your information with that party.

Log Files

As is true of most Web sites, we gather certain information automatically and store it in log files.  This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data.

We use this information, which does not identify individual users, to analyze trends, to administer the site, to track users’ movements around the site and to gather demographic information about our user base as a whole.

We do not link this automatically-collected data to personally identifiable information.

We may use a third-party tracking service that uses cookies [log files] to track non-personally identifiable information about visitors to our site in the aggregate such as pages visited and frequency of visits to analyze trends and gather information about uses of our site (most visited pages, etc.) to improve the services and content available to our customers.


A cookie is a small text file that is stored on a user’s computer for record-keeping purposes. We use cookies on this site. We do not link the information we store in cookies to any personally identifiable information you submit while on our site,

We use session ID cookies.  We use session cookies to make it easier for you to navigate our site. A session ID cookie expires when you close your browser.

Third Party Advertisers

We do not currently have any Third Party Advertisers on this site. If we do in the future, we may share Web site usage information about users with a reputable third party for the purpose of targeting our Internet banner advertisements on this site.

Links to Other Sites

This Web site contains links to other sites that are not owned or controlled by PhilanTech. Please be aware that we, PhilanTech, are not responsible for the privacy practices of such other sites.

We encourage you to be aware when you leave our site and to read the privacy statements of each and every Web site that collects personally identifiable information.

This privacy statement applies only to information collected by this Web site.

Co-branded sites

Personally identifiable information will be collected by PhilanTech’s institutional customers (foundations, venture funds, and other institutions). You should be aware of which institutional customer will be viewing your information. Institutional customers will have access to personally-identifiable information that will be used for the purpose for which it was collected (e.g., evaluating grant applications or reviewing grant reports). Each of these institutions is responsible for its own privacy policy. Please contact each institution for information about how it will use information.

Access to Personally Identifiable Information

If your personally identifiable information changes, or if you no longer desire our service, you may update or deactivate it by making the change on our member information page or by emailing our Customer Support at


The security of your personal information is important to us.  When you enter sensitive information (such as credit card number and/or social security number) on our registration or order forms, we encrypt that information using secure socket layer technology (SSL).

We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it.  No method of transmission over the Internet, or method of electronic storage, is 100% secure, however.  Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

If you have any questions about security on our Web site, you can send an email to us at

Business Transitions

In the event PhilanTech goes through a business transition, such as a merger, acquisition by another company, or sale of all or a portion of its assets, your personally identifiable information will likely be among the assets transferred.  You will be notified via email and prominent notice on our Web site for 30 days of any such change in ownership or control of your personal information.  

Changes in this Privacy Statement

If we decide to change our privacy policy, we will post those changes to this privacy statement, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

We reserve the right to modify this privacy statement at any time, so please review it frequently.  If we make material changes to this policy, we will notify you here, by email, or by means of a notice on our home page.

Contact Us

If you have any questions or suggestions regarding our privacy policy, please contact us at:, or visit